Data protection
WEEE Recycling: Data Destruction is Essential
Your organissations data may no longer be of value to you once you have done what you need to do with it, but it is valuable to your competitors. That is why any media, from paper to Flash memory cards, that contains business data must be thoroughly destroyed before disposal.
The risks of disposal of computers containing data that you may believe has been destroyed but has really just been lightly erased include putting yourself or your customers at risk for identity theft as well as making data available to unscrupulous individuals. Even recycling a computer to comply with WEEE recycling regulations does not include proper data destruction techniques.
These techniques include degaussing, in which magnetic patterns that conform to actual data are realigned so that the data is unreadable and unrecoverable, shredding, which entails shredding media into very fine bits that cannot be reassembled, and software wiping, in which all HEX values on the entire volume of a disk are overwritten using special software. In the United kingdom, such software must meet Data protection Act standards to be considered effective for data destruction.
Laptops, including internal hard disk drives and other internal media storage devices, must be recycled according to WEEE regulations (EU). However, if data remains available on any part of the device before, during or after WEEE recycling procedures, it still poses a threat to your business security. Therefore, devices that hold data and are subject to WEEE recycling regulations must undergo a thorough process of data destruction before recycling can take place.
Hard drive destruction is absolutely imperative before WEEE recycling can start. This is because even when a disk drive is seemingly erased, the information on it can be recovered and made available without your knowledge. Ensuring that an expert with security cleared personnel destroys the hard drive by methods such as degaussing and shredding is the only way you can be sure that any data that was ever available on a drive that is slated for disposal can never be accessed again. Software wiping is recommended only for hard disk drives that will be reused after the data stored on them is fully destroyed.
Media tape drives are also easily accessible if they are not fully and professionally destroyed prior to disposal. Degaussing and shredding are the most recommended techniques for destruction of media tape drives.
Even CD’s and DVD’s which contain sensitive and confidential data should never be disposed of without making the data completely inaccessible. Complete physical destruction of the media through precision shredding that is offered by professional media disposal firms is the only way to ensure that data on a CD or DVD is fully inaccessible.
Flash memory cards, external memory sticks, and similar devices must also be subject to data destruction measures if they have ever held sensitive data. A specialist firm which handles data destruction should be consulted regarding such memory devices as their small size makes it very easy for them to end up in the wrong hands.
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WEEE: Questions to ask yourself if you sell EEE
I sell directly to household users. Am I a distributor?
- Yes.
I sell Electrical & Electronic Equipment only to Offices users. Am I a distributor?
- Yes, but some distributor obligations do not apply in relation to sales of non-household EEE.
However your customers may ask you for information about the registered producer of
the EEE, and that producer may ask you for information about non-household
customers and sales so that they can report their sales correctly. Please note sole traders and partnerships are classed as consumers.
I only sell second-hand equipment. Am I a distributor?
- Distributor obligations only apply in relation to the provision of EEE that has not been
previously placed on the UK market. However you will still require {permits, licences] to operate
I sell only ex-demonstration, mail-order returns, open-box or surplus EEE. Am I distributor?
- Yes, ex-demonstration, “open box” EEE and mail-order returns are regarded as new
EEE and therefore normal distributor obligations apply.
I provide Electrical & Electronic Equipment incidentally to my main business (credit card rewards, loyalty bonus, and advertising). Am I a distributor?
- Yes. If you provide EEE to household users on a commercial basis, then you are a
distributor.
If I allow take-back, do I have to allow consumers to bring back any Waste Electrical & Electronic Equipment?
- Consumers may bring back items of equipment which they are replacing with an
equivalent new product on a like-for-like basis. If you offer take-back you must do this
for all types of EEE you sell. So, for example, a consumer buying a new microwave
oven would be entitled to take-back of one old microwave oven as WEEE. You would
not be expected to take back a completely different type of equipment, for example a
washing machine for a DVD player.
What is “equivalent” Waste Electrical & Electronic Equipment?
- Distributors are expected to adopt a reasonable interpretation of equivalence. For
example, a customer should be allowed to bring back an old video cassette recorder
when purchasing a new DVD player/recorder, as even though this is not strictly a like-for-
like replacement, the new product is intended to fulfil the same function.
How long after a purchase should I give consumers to bring back their Waste Electrical & Electronic Equipment?
- The WEEE Regulations do not lay down a minimum period for which take-back should
be offered. However, given that it is unlikely that customers will carry WEEE with them
while shopping, distributors are should accept WEEE within a reasonable period following a sale (e.g. 28 days). You may wish to endorse the sales receipt to govern
deferred in-store take-back of WEEE
Are faulty items returned to me classed as Waste Electrical & Electronic Equipment?
- No. Items intended for repair and return to use are not regarded as waste. However,
once it becomes clear that items are beyond repair and hence are to be discarded they
should be regarded as WEEE. From this point they should be dealt with in accordance
with the WEEE Regulations.
Can I charge customers if I offer collection-on-delivery services?
- It remains at the discretion of retailers whether to charge or not for any collection on
delivery services that they provide to consumers, but any such services would not fulfil
your take-back obligations.
How do I do take-back if I am a mail order distributor?
- Distance sellers must either join the DTS, offer in-store take-back through one of their
local stores (where these exist) or provide the customer with an alternative local route
for free take-back. The distributor must tell customers how they can dispose of WEEE,
for example via their catalogue, website, sales receipts, or through a leaflet included
with the purchase.
The producer demands a large product display to show his recycling costs. What should I do?
- The WEEE Regulations give producers the right to display any costs associated with
recycling historical WEEE. A distributor of EEE may not obscure or remove a sticker on
the product, but would not be obliged to erect an in-store display with the costs.
Producers and distributors may negotiate between themselves the appropriate means
of display.
At Be Seen Go Green, we offer solutions for a variety of Environmental issues. Please click on the following link to contact us.
The WEEE Directive, what is it?
The WEEE 2006 directive concerns the responsible disposal of electrical and Electronic devices, such as computer equipment by companies and individuals, and is now enshrined in European Law. Defra sums it up thus: “This directive aims to reduce the amount of WEEE being produced and encourages everyone to reuse, recycle and recover it.” The purpose of the directive is to protect the “soil, water and air against pollution through better disposal of waste and electrical and electronic equipment. It also stimulates the reuse, recycling and other forms of recovery of such wastes so as to reduce the disposal of waste.”
What does it mean to us? and, how does it control the disposal of our used electrical equipment such as computers and household electrical items? The directive is designed to make us think about the impact on the environment that the disposal of electrical and computer equipment has. We can no longer just dump equipment without giving it a second thought. Prior to the introduction of this legislation up to 1.5million PCs were disposed of in landfill sites throughout the UK and who knows how long it will take for them to decompose? Now, they must either be recycled bit by bit making safe any hazardous or toxic components, or they must be reconditioned making them useful again, if not for use within Europe then in third world countries.
Before sending your electrical equipment to far-flung corners of the world the hard disks must be wiped clean, as unfortunately many PCs are discarded still loaded with information that the previous owners certainly wouldn’t want anyone else to access! There are many companies who will ensure that this happens on your behalf as part of the reconditioning process. As owners we often get rid of PC equipment when there is absolutely nothing functionally wrong with it. It will still work, but just not as fast as the latest models that we have replaced it with, so it’s ideal for that sort of kit to go to the computer recyclers. If you are concerned that by exporting the reconditioned computers to the third world, we are merely shifting the waste burden there, then don’t be. .
However, some other equipment may not be as easily reconditioned as it really is obsolete so it has to be disposed of in an environmentally friendly way. There are now a number of professional computer disposal equipment companies, who will collect your old equipment and ensure that it is destroyed in accordance with the WEEE directive by breaking it down and make all the components safe. If you use a company such as this they will provide you with a detailed summary of what they have done with your old equipment, ensuring that you are aware of what has happened to it and putting your mind at rest that you have done your bit for the environment and according to the latest legislation, not only this they will provide, in fact they must do, a waste transfer certificate, relieving you of your duty of care of your old electricals and electronics.
In 2010 the UK bought 9.5 million new TV sets, this is just one small example of how much we buy anually. New legislation is being proposed that will see a need to increase ethical disposal of, for example, those 9.5 million sets upto 85%, in theory then, in 2010 we in the UK should have recycled, re-used or disposed of just under 8.1 million TV sets.
WEEE: The Business Users Responsibility
Waste Electrical & Electronic Equipment such as redundant IT equipment}will often have an asset value and therefore there
are a number of o recyclers that may be willing to collect the waste from a business.
If It is usually very good quality and can be reused. However there are other items of
WEEE that are not so valuable and therefore may be more difficult to arrange a collection
for, for example light bulbs. It is important to ensure that the organisation
collecting the WEEE can legally transport, handle and treat the different
types of WEEE they have been given.
firms themselves are responsible for and need to be aware of the options available
to them to ensure that the commercial / non household WEEE is managed appropriately
by suitably qualified and registered companies to ensure that it does not end up
in the hands of illegal operators.
End users should be aware that some WEEE disposal may be free if:
it was sold to the company after 13 August 2005; the company is replacing it with new
equivalent EEE; or you rent or lease electrical & Electronic Equipment.
In all circumstances any company considering purchasing or leasing Electrical & Electronic Equipment
should speak to their supplier before they purchase or lease. However, if the supplier
does offer an option for free recycling the company should obtain and keep the
“producer registration number” which should be on the sales contract for the new item.
This will enable the business to contact the producer’s compliance scheme when the
product needs to be recycled. There should be a producer compliance scheme that can
be called upon to collect and treat the WEEE unless the producer has made alternative
arrangements with the business through the sales contract.
Businesses need to ensure the recycling or reuse route they choose can eradicate the data.
A waste disposal contractor disposing of Waste Electrical & Electronic Equipment that may contain information covered
by the Data Protection Act must hold a relevant certificate in information security
management or equivalent.